Apply for this job now

Senior Legal Administrative Assistant

Location
Oklahoma City, Oklahoma
Job Type
Permanent
Posted
1 Oct 2021
Job Summary

The Senior Administrative Assistant for the Legal Team serves two primary, but related, functions: (1) providing primary administrative support to the General Counsel; and (2) working with the Supervisor of Legal Operations on various projects to maximize the efficiency of the Legal Team.

Duties and Responsibilities

* Supports the General Counsel with a variety of administrative matters, including calendar management; drafting and/or revising documents (e.g., correspondence, agendas, presentations); completing expense reports; and coordinating travel

* Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the General Counsel, some of which may have organizational impact

* Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, correspondence, and other tasks that facilitate the General Counsel's ability to effectively lead the company

* Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures

* Acts as a point of contact for General Counsel and legal department inquiries, providing superior customer service and ensuring incoming requests (e.g. emails, phone calls, visitors, etc.) are prioritized and handled in a timely and professional manner

* Organizes and maintains legal department supplies and requests

* Anticipates problems and asks probing questions to respond effectively

* Coordinates onsite and offsite meeting planning including conference room reservations, meeting setup and implementation (including technology) and vendor management

* Creates and manages matters/projects via department ebilling and matter management system

* Monitors electronic invoices submitted by CLR vendors and outside counsel to ensure compliance with CLR legal invoicing requirements

* Drafts, reviews, organizes, maintains, and updates various documents (e.g. emails, memos, letters, reports, PowerPoint presentation)

* Works collaboratively with Legal Team to identify and recommend opportunities for improvement, efficiencies, and effective use of electronic and other tools.

* Manages Bar and professional memberships

* Assists with Quarterly Board Meetings

* Handles other duties as may be assigned

Knowledge, Skills, and Abilities

* Extensive knowledge in database applications and redlining programs including Microsoft Excel, Word, Visio, PowerPoint, and Adobe Acrobat Pro

* Excellent interpersonal, written, and verbal communication skills

* Excellent attention to detail

* Excellent data organization skills, ability to organize, prioritize and perform multiple and complex assignments/projects with limited supervision

* Uncompromising use of discretion and commitment to confidentiality

Required Qualifications

* High School Diploma or GED

* Minimum of 5(+) years of experience as an administrative assistant (preferably in a law firm or in a corporate legal department), legal assistant, legal secretary, or paralegal, or similar experience

* An acceptable pre-employment background and drug test

Preferred Qualifications

* Bachelor's degree from an accredited college or university

Physical Requirements

* Requires prolonged sitting, significant walking, some bending and stooping

* Occasional lifting up to 25 pounds

* Manual dexterity sufficient to operate a computer keyboard and calculator

Continental Resources, Inc. provides equal employment and affirmative action opportunities to applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, protected veteran status, or disability.
Apply for this job now

Details

  • Job Reference: 386579504-2
  • Date Posted: 1 October 2021
  • Recruiter: continental resources inc.
  • Location: Oklahoma City, Oklahoma
  • Salary: On Application
  • Sector: Administration
  • Job Type: Permanent