Apply for this job now

Program Assistant for DoD Office

Washington, Washington DC
Job Type
1 Oct 2021
Toeroek Associates is a dynamic small business provider of specialty consulting and analysis services to the U.S. Government. Our National Security experts include technical and policy specialists in biological threat reduction, nuclear nonproliferation, arms control and treaty compliance, nuclear stockpile management, and CBRN support to the warfighter. We currently support DTRA, Air Force, Army, OSD and EPA as both a prime contractor and subcontractor team member. Toeroek is seeking qualified candidates to fill professional staff positions in anticipation of upcoming contract awards. Positions will be located in the Bailey's Crossroads area, Virginia. SummaryThe Office of the Deputy Assistant Secretary of Defense for Threat Reduction and Arms Control (ODASD(TRAC)) has a requirement for management support. The Program Assistant provides administrative support to the Threat Reduction and Arms Control office and the Deputy Assistant Secretary of Defense. This position requires daily interaction with senior government staff. Applicants must have excellent communication (written and verbal) skills, passion to learn and be a team contributor, good organizational and time management skills, detailed oriented and takes initiative.This position requires in-office support regardless of COVID restrictions do to nature of cleared-space office administration duties.Duties include: Perform general office support duties for correspondence, recordkeeping, supplies, etc. Maintain Deputy Assistant Secretary of Defense Outlook calendar Support office communications and task tracking processes Maintain office-wide calendars Participate in meetings, as needed, take notes and publish summaries, to include capturing action items Coordinate and support audio visual, graphics, and Video Tele-Conferences (VTCs) setup Schedule suitable rooms and conference lines, invite guests, and verify security clearances Support official communications, including mail, phone calls, and interoffice communications including pickup and delivery of documents and mail to/from the Pentagon Monitor and advise on classified documents security practices Monitor and advise on office physical security practices Monitor and advise on information security practices Provide travel support services for Government personnel Submit visitor parking requests to the Pentagon Force Protection Agency Maintain database of annual DoD training requirements and office compliance Support new employee onboarding, to include acquiring and/or assigning necessary identification and access cards, network and information systems access, workspaces and equipment, and parking passes. Ensures new employees are familiar with applicable administrative and security protocols and procedures.Required Education/Experience: Bachelor's degree preferred. Final DoD Secret Clearance required. Eligibility for Top Secret desired and/or possible after starting on this contract.4-10 years of experience supporting requirements related to the duties listed while understanding some of these specific duties can only be learned after starting this position.Preferred Education and Experience:Military or GS experienced preferred (someone who understands military and government rank and organization structures and protocol), but not required.Toeroek offers a competitive benefit package including medical, dental, vision, Life, LTD, STD and 401K. Qualified applicants should include their resume and cover letter with their completed application for further consideration.Toeroek Associates, Inc. is an Equal Employment Opportunity / Affirmative Action employer.Toeroek Associates, Inc. maintains the policy of equal employment opportunity (EEO) shall apply to all terms, conditions, and privileges of employment, including hiring, testing, training and development, promotion, transfer, compensation, benefits, educational assistance, termination, layoffs, social and recreational programs, and retirement. Toeroek is committed to making employment decisions based on valid requirements, without regard to age, color, disability, gender identity, genetic information, military or veteran status, national origin, race, religion, sex, sexual orientation, or any other applicable status protected by state or local law.Applicants with disabilities may contact Toeroek Associates, Inc., Human Resources via telephone, fax, e-mail, and other means to request and arrange for accommodations. If you need assistance to accommodate a disability, you may request an accommodation at any time. Please contact Human Resources at .
Apply for this job now


  • Job Reference: 386579547-2
  • Date Posted: 1 October 2021
  • Recruiter: Toeroek Associates, Inc.
  • Location: Washington, Washington DC
  • Salary: On Application
  • Sector: Government & Defence
  • Job Type: Permanent