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Fleet and Facilities Manager

Clifton Park, New York
7 Feb 2024

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The Fleet and Facility Manager will oversee all aspects of fleet and facility maintenance while establishing and maintaining a department culture focused on people, safety, service, and cost through meaningful engagements with technicians, best in-class service to customers, and safe and reliable fleet and facility operations. The Fleet and Facility Manager will use their experience to manage personnel and third-party vendors to drive efficient operations.

Manage the daily work and safety of associates engaged in fleet, building, grounds, sanitation, refrigeration systems, power industrial equipment and security maintenance through tracking software and preventative maintenance schedules. Manage, assign, and monitor facility projects for quality and timely completion. Fully understand and train associates on preferred work methods (PMWs).
Lead to create a culture of safety that ensures that every US Foods associate remains injury free, always. Interpret, train, and consistently enforce Company policies and procedures.
Perform management functions of staff selection, development, discipline, performance reviews and/or terminations. Maintain associate relations through regular meetings and by keeping open communication with associates through answering questions and explaining policies.
Develop business relationships to ensure communication and efficient operations with third party vendors including, but not limited to, utility representatives, refrigeration contractor, janitorial, pest services, and security. Maintain current certificate of insurance.
Manage purchasing, warranties, capital improvement requests, and the parts department inventory levels for all fleet and/or facility needs to ensure proper department functioning. Purchase fuel and shop equipment, file warranty claims and recovery warranty dollars, and develop the yearly budget.
Ensure all vehicles are in proper working condition by performing and/or overseeing maintenance on all company owned equipment. Provide the proper documentation and applicable certifications and ensure conformance with vehicle manufacture's service recommendations.
Work with drivers to enable them to operate specialized equipment properly, and provide assistance as needed when troubles develop on the road. Find qualified service to repair downed vehicles and obtain competitive bids for repairs.
Comply with local, state and federal regulatory agencies (i.e. OSHA, EPA, USDA, DOT, Tax commision etc.). Conduct audits ensuring all required inspections and documentation (including, but not limited to, food safety documentation, EPSM, PSM, fire protection, etc.) are completed accurately and retained to ensure a minimum potential for loss.
Coordinate efforts with Safety department to aid in training, associate observations, up-dating preferred work methods, accident investigations, and routine safety inspections. Coordinate emergency response or crisis management activities, develop and maintain liaisons with local emergency management and other entities to support a safe environment.
Other duties as assigned by manager.

Direct: Maintenance and Sanitation Staff (Maintenance Technicians, Fleet Technicians, etc.).

Internal: Warehouse and Transportation leaders and coworkers; Internal customers across department (e.g., Sales); Technicians
External: Third-party contractors; Customers

May spend a portion of time on the road in a truck exposed to noise and vibration levels which may be higher than those typically experienced in passenger cars. Will spend time in an office working on a computer. Time will also be spent inside and outside the distribution center in a variety of climates including normal warehouse conditions with temperatures that may reach -5 degrees.

Related Experience/Requirements
Minimum 5 years of maintenance management experience.

Working knowledge of ammonia and Freon systems.
Working knowledge of environmental regulations/legislation and governing bodies.
Working knowledge of all applicable building, life/safety, and fire protection standards and codes.
Good interpersonal skills to establish and maintain co-worker relationships.
Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to write reports, business correspondence, and procedure manuals.
Ability to work a flexible schedule including nights and weekends.
Strong problem-solving and organization skills with a focus on meeting deadlines.
Excellent communication skills and strong leadership.
Ability to manage multiple functions simultaneously in a fast-paced environment with minimal supervision.
Ability to adapt to changing organizational and operational needs.
Proficiency in Microsoft office Suite (Excel, Outlook, Teams, etc.).

High school diploma or GED required.

Possession of valid state Driver's license.
Demonstrated knowledge of DOT, Hazmat, and OSHA regulations.
Thermo King and Major certification.

Certificate, licenses, and registrations in refrigeration/HVAC preferred.
Level 1 Ammonia Operation Certification preferred.
Powered Industrial Equipment Certification preferred.
Certificate in fleet trade/mechanic preferred.
State Inspections License preferred.
Class A or B commercial driver license preferred.


The following information is provided in accordance with certain state and local laws. Compensation depends on experience, geographic locations, and other factors permitted by law. In New York, the expected compensation for this role is between $70,800 and $94,400 . This role is also eligible for sign-on bonus, annual incentive plan bonus . Benefits for this role include health insurance, pre-tax spending accounts, retirement benefits, paid time off, short-term and long-term disability, employee stock purchase plan, and life insurance. To review available benefits, please click here: .html .

***EOE Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Protected Veteran/Disability Status***
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  • Job Reference: 1232723394-2
  • Date Posted: 7 February 2024
  • Recruiter: Us Foods
  • Location: Clifton Park, New York
  • Salary: On Application
  • Sector: Manufacturing Operations